○ offline
🔔 Alerts & Notifications
Browser Notifications
Get a desktop pop-up when Procuretrak is open in your browser.
Export to Calendar (Outlook / Google / Apple)
Download an .ics calendar file with all PO deadlines as calendar events with reminders. Import into Outlook, Google Calendar, or Apple Calendar — they'll notify you on any device.
Outlook: File → Open & Export → Import an iCalendar  ·  Google: Settings → Import & Export
Email Alerts via EmailJS (free — 200 emails/month)
Send yourself an email summary of overdue and upcoming deadlines. Requires a one-time 2-minute setup at emailjs.com.
One-time setup:
  1. Sign up at emailjs.com → Add an Email Service → copy Service ID
  2. Create a Template with {{message}} and {{to_email}} → copy Template ID
  3. Go to Account → copy Public Key
Add Procurement Entry
Project & Item
Totals from line item budget rates · shared across all suppliers on this package
Supplier / Subcontractor
📄
Drop supplier quote PDF here
or click to browse · AI reads and suggests fields
Scheduling — enter any two dates to auto-calculate the third
Fabrication / delivery time from PO issue to site
Added before lead time for shop drawings / approvals (default 2 weeks)
Line Items — builds quoted price total automatically
DESCRIPTION QTY UNIT BUDGET RATE BUDGET TOTAL QUOTED RATE QUOTED TOTAL VARIANCE
No line items — click "+ Add item" to list individual items (DB1, DB2, A1, A2…)
TOTALS — —
Total auto-fills the Quoted Price field above when items are entered
☁ Cloud Sync Setup
Free setup — takes 2 minutes:
1. Go to jsonbin.io → Sign up free
2. Click + Create Bin → paste {} → click Create
3. Copy the BIN ID from the URL (looks like 64abc123...)
4. Go to API Keys tab → copy your Master Key
5. Paste both below — then share the same Bin ID + Key with your colleagues
Share the same Bin ID and API Key with anyone who needs access — they paste these same values into their app and will see your live data.
Add Note
🤖 AI Quote Reader
Reading PDF…
⚙️
Claude is reading your quote…
Extracting supplier details, line items, quantities and pricing
Import Supplier List
📂
Drop Excel or CSV file here
.xlsx · .xls · .csv — click to browse
Accepted columns (any names — you'll map them next): Company Name  ·  Contact Person  ·  Phone  ·  Email  ·  Trade / Category  ·  Address
Entry Detail